Image-X developed an interactive digital version
of the ordinary paper form providing an abundance of unique capabilities.
Forms are an essential part of communication. They are the lifeblood
to a variety of industries regardless of size, profession, trade or
production. Forms are the only feasible method known to date for the
concrete documentation of transactions. They are specifically designed
for the collection of information necessary to a specific department.
Because of the considerable magnitude of today’s well-run departments,
the workflow for these forms has become intricate and confusing. The
sheer volume of these paper forms has potential to stop a corporation
in its tracks without the inclusion of a complicated workflow. The
solution to this problem is one that simplifies the system without
changing any requirements. Interactive forms are the most efficient
solution for they allow us to convert the same exact form from a paper
to a digital format.
The actual format is exactly the same, however now it is equipped
with a profusion of characteristics. Interactive forms allow us
to create data in an XML format while using the same exact XML workflow
engine to route the data, eliminating the intricate physical interchange
of paper forms. For you to better understand the idea, the figure
below describes a working example of a system recently implemented
by Image-X for the Department of Transportation. The figure
represents the complicated workflow for the multi page transfer
of property form.
After evaluating the figure on the previous page one comes to one
conclusion: the workflow for the TOP form is exceedingly complicated
and extremely convoluted. The form has to be accepted by five different
departments before the transfer is approved! If one department declines
the form, than the cycle repeats until the form gets the approval
from each department.
Besides the obvious intricate workflow, the Department of
Transportation had a few other problems. First the process was convoluted
and slow with lots of room for misplacement, deterioration and disorganization.
Second the department was wasting resources due to time delay and
data entry. Third Oregon’s DOT was losing money. To illustrate
this lets say for example that you had a machine in inventory that
is worth $50,000. While the machine is sitting in inventory it is
accumulating interest, let’s suppose 10%. Therefore it would
accumulate $5000 in interest a year, $416 per month and $60 per
day! This was a great dilemma for Oregon for they were losing money
every day due to their convoluted process.
Image-X solved their problems by digitally integrating our X-Forms
technology to their present workflow. The idea here is simple: complete
system automation without changing the already established process
and practice. Mangers have their own unique login and access criteria,
thereby allowing quick, secure and confidential access. Before the
process took weeks and now it can be done in less than a day!
